The City Clerk's office is responsible for keeping the city's record and for providing records upon request. The city clerk is also responsible for a vast array of duties that range from record requests and citizen complaints, to employee payroll, federal and state government agency requirements, police department and maintenance department office duties, city elections, certification of election ballots and all other realms of city business, including building permits and over site of the Utility Department.
The city clerk's office is responsible for setting and posting agendas for all city meetings and for writing and keeping Rockaway Beach board of aldermen meeting minutes. The city clerk's position is not titled as 'administrator' however the city clerk operates daily in an administrative capacity with over site by the board of aldermen and the mayor.
The Utility Clerk is responsible for the utility system. The Utility Billing Department handles water/sewer connections, disconnects and the trash services. Meters are read monthly. Bills are mailed out the last week of the month. Bills are due the 15th of the month to avoid a 10% penalty. Bills not paid by the 3rd of the following month are scheduled for disconnection. If a meter is disconnected, there is a $50 reconnection fee.
Water rates: A base rate of $10 per month per meter, and additionally an amount equal to $6.75 per every 1,000 gallons used in excess of the initial 1,500 gallons used through the meter.
Sewer rates: a base sewer rate of $12 per month with $5.95 per every 1,000 gallons through the water meter.
A debit service of $25.50 per month: Debit service repays the bond issue approved by voters to revitalize the improvements in the city water and sewer system.
Long-Term Bond and Certificates of Participation Debt:
2001 Waterworks and Sewerage Improvements
Total debt issued at 5.25 % $800,000
Debt paid from 2003-2013 385,000
Remaining debt in 2014 415,000
2014 Refunding via Certificates of Participation (CP)
2001 bonds refinanced at 1.05 to 2.75 % 415,000
Debt paid from 2014-2018 237,000
Remaining debt as of: Feb. 28, 2019 178,000
Certificates of Participation (CP) - paid off in 2021
2009 Waterworks and Sewerage Improvement Bonds
Total debt issued at 1.5 % 862,000
Debt paid from 2009-2018 289,900
Remaining debt as of: Feb. 28, 2019 572,100
Bonds paid off in – 2031
Total City Debt (Bond and CP): Feb. 28, 2019 $750,100
Average Annual Bond Payments $120,000
Monthly Utility Debt Service Collections $ 10,000
$25.50 Debt Service (residential monthly fee)
$29.50 Debt Service (commercial monthly fee)
Total Annual Debt Service Fee Collections $120,000